Record and Repurpose Your Zoom Meetings
By Elizabeth (Liz) Kollias
Each day during this pandemic we are engaged in meetings, presentations and online training sessions. It’s easy to record and repurpose your Zoom meetings.
In this post, we will give you an overview of how and why recording content is worthwhile.
Why record and repurpose Zoom sessions?
So before you start to get worried about the tech, let’s start with why we should record and repurpose content.
Support your team.
Not everyone can attend all meetings. Many organisations have been forced to cut wages and working hours so you may find that staff are not working during scheduled meetings. Staff may also be experiencing extra stress juggling home schooling and young children at home. Ensure no one misses out by routinely recording Zoom meetings. There is no need to edit the finished video or spend extra time on it. You can simply share the saved video file.
Don’t let the expertise go to waste.
A Subject Matter Expert, practice group or department representatives may be presenting to your team, There is an investment being made in every minute your team members and these experts are online. The SME may have been paid and there is an opportunity cost in having team members attend to contribute knowledge.
When we are all online in Zoom or Google Hangouts, we have an unprecedented opportunity to capture this expertise. Compare hitting ‘record’ at the commencement of a Zoom meeting to having a camera and microphone set up in your live session. This is a ‘no-brainer’.
You may wish to edit the content for repurposing as part of learning resource staff can return to, or to repurpose into induction training or professional development. Make that investment count by reusing and repurposing. Record now and you can always decide how and if it can be used later.
Use online sessions as a resource library.
Why do we run online Zoom meetings? Sharing ideas, planning, updating colleagues on progress, training and development, skills and safety and team connection. These constitute a vast and dynamic skills and knowledge resource for your organisation. Recording a Zoom meeting takes no additional time. With a smart protocol to store and share information, you will rapidly build an accessible library of content to repurpose and access at a later date.
How to record your Zoom session.
So how are meeting recorded? It’s easy.
When your session starts, you will see a toolbar at the bottom of your screen. This is where you have the option to share your screen or chat during the session. You will also see a ‘record’ button.
At the conclusion of your meeting, you will see a pop up window notifying you that the meeting is recorded and saved to your computer. The file will be saved in 3 different formats; m4a, m3u and the one that you will be most familiar to you, MP4.
So once your video is saved, what’s next?
Sharing, editing and curating Zoom content.
What you do with your video of course depends upon your intended audience, the time you have available, your internal resources to develop content and the purpose of the content.
If you are just looking to share a session with staff who were unable to attend or to share the content as a means of meeting a summary, simply access the saved file on your computer and send to your staff. Dropbox, Google Drive and other cloud based storage systems now make the sharing of large video files easy. Your organisation may have a file sharing protocol. Whatever way you choose to share files, it is no longer clunky and time consuming.
You can read more on file sharing options here:- Techradar.pro
Create a video resource library.
You may wish to upload to a library centre for future use. This is a great way to make recorded content broadly available across your organisation. If you choose this option just ensure the content is well tagged and described for easy reference. For example, if you have a technical update for your team on a particular product then make sure this is in the references.
Are you providing a training session on privacy issues or social media use? If so, tag these terms in the description. “Team meeting April 2020” will mean nothing in 6 months time but “Creating a safe working environment at home / OH&S training” provides helpful information for the searcher.
Video provides a rich vein of content to mine for content building. It is accessible, relatable and easy to update.
Let’s take an example of how you might repurpose online content.
An accounting firm conducts a Zoom team briefing session on the new government initiatives to support employers and businesses during COVID-19. Three team members have been asked to specifically research and comment on Jobkeeper, Jobseeker and the new codes for landlords and tenants. The meeting is recorded.
The recording can be used in the following ways:-
- to create short information videos for clients;
- information to brief all staff;
- to create video resources to add to the firm’s website;
- to create video to add to the firm’s Youtube channel (a great digital marketing tool for the firm).
- add a link to your monthly newsletter or email your client base.
How to edit your recorded Zoom meeting video.
It’s easy to get caught up with having a perfect product. But remember information and expertise is key not high production values. You can use a tool such as iMovie but why not try VidVersity with its easy to use editing tool.
With additional time and resources, you can create a more sophisticated product. VidVersity enables you to add slides, links, documents, checklists and summarise to your content. With a few hours of editing and content creation you could use edited video excerpts to create a series of ‘chapters’ all appropriately resources with slides, interactions, questions and resources. Video a short introduction, conclusions and update.
At no other time in history has it been possible to so easily recored and store online meetings and presentations. So start capturing content now.
A little bit about VidVersity.
There are plenty of video editing platforms on the market but here at VidVersity we have created an end to end solution from capture, upload, easy editing and the ability to add interactions and a range of ways to deliver to your clients. Our key focus is ease of use so anybody can use it and a produce a high quality end product.
To find out more contact us at:
1300 928 090