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Moving Your Live Workshops Online

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By Elizabeth (Liz) Kollias

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Over the past few weeks, VidVersity Co-Founder Natalie Wieland has been assisting Damien O’Malley, founder of OMC Group in moving his live workshops online.  Like many people, Damien was challenged by both the technical aspects of this process and the simpler matter of ‘where to begin?’.

You can view each day of Damien’s journey to create his online training suite here.

So, how do you move your live workshops online?

Here is your VidVersity step by step guide to moving online.

Self paced, or ‘blended’ learning?

How do you like to engage with your learners?

Perhaps you  want to create a wholly self paced course which can be accessed by anyone anytime.  This might suit you if you want to adapt the existing material you have to create a product to sell.

However, many consultants and trainers love the direct engagement and energy they get from live classroom interactions.

Here at VidVersity, we are working with teachers and consultants who prefer this ‘blended’ approach. This means a combination of self-paced learning and live interactive sessions on Zoom. This is a great way to effectively transition live workshop presentations to an online format without losing the connection with your learners. We are all Zoom proficient now so you will find your learners much more open to new ways of consuming learning content.

Access your existing workshop content.

Grab 3 different coloured highlighters. Next run down your current workshop lesson plan and break the content down into these 3 categories:-

Static content.

This is ‘lecture’ style content. The information you present to your learners.

Interactive content.

This includes questions, break out sessions, student presentations and other activities.  Put simply, any type of engagement by your students with you or the group.

Self paced content. 

This is content your learners will work through themselves or in groups. They might need to read a case study or example, read legislation, watch a video or read a text.

Ask the question? What does a good day look like?

Once you move online, a few things will change. Unless you want to run your workshops as a 6 hour Zoom session (no you do not and neither do your learners) you may need to divide the day a little more efficiently so it will work in an online format.  As a result, your session will need to be rearranged so you can have a combination of live sessions (Zoom calls), self paced learning where learners do to view the lecture style content and complete self paced tasks.

The easiest way to approach this is to break your lecture content into sections and slot in interactive elements and other self paced content. Create a new workshop lesson plan based on this ‘great day’ for your learners.  Let’s look at a sample plan.

A sample lesson plan.

9am. Scheduled Zoom call. Introductions, overview, and how it will all work. You may wish to set first tasks here.

10am – 12pm. Learners complete set modules of lecture (static) content. Each lecture component has some self paced components. Based on information in the recorded lectures, the learners read case studies and are asked to prepare some elements to present in the upcoming Zoom session.

12pm. Zoom meeting. Discussions, questions and interactions based on the morning’s content. Students break into Zoom rooms to work on case studies.

1pm. Break for lunch.

You may wish to replicate this structure for the afternoon or subsequent half day.

Create follow up learning.

Once you are online, you have fantastic opportunities to build in follow up material.  As part of your session, you could schedule  follow up session in two weeks and again in one month where learners can share progress or ways they have applied their workshop experiences to the workplace.

Lights, Camera, Action!

Now it’s time to film. There are plenty of options here, depending on time, budget and your level of expertise.

  • Hire a videographer to film your sessions and spend a solid day filming.  The benefit is that the finished product is professionally edited and you don’t need to worry about the equipment. This is a great option. Remember, if you didn’t catch everything or you need to re-film, there are lots of stop gap options and you don’t need to go back to the drawing board.
  • You can create video segments by simply recording your screen and using voiceover your Powerpoint presentation.  This is an ideal way to edit in additional information or explain complexities that require visual aids such as diagrams and tables.
  • Use your phone to capture video. Ensure you have a well lit room, a white background and good sound quality (a carpeted room will be better than the echo created by timber or tiled flooring). Use a tripod or other means of creating a stable image. You can get incredibly good results using this method and again, this is a great way to update or gap fill content.

Add your material.

Now the tech comes into play. You will need a way to create a course structure in which to house your lecture content. This is what we have created at VidVersity, a platform in which you can edit, create course content and add resources and interactions. We have created an ‘end to end’ solution to make this process easy. However, there are many ways to do this if you choose a different path. You will need links to the video lectures and you will need to inform learners about the programme structure and exercises they need to complete.

At it’s simplest you may choose to simply use Vimeo or YouTube and communicate content via email (with links to Zoom). Consider your Intellectual Property (IP) and the relative security of these platforms and make sure you are not exposed. Using a course creation platform such as VidVersity means you can protect your IP and content access and make navigation easier.


Teaching time!

You are ready to go. But remember, in the end this is about bringing your presentation style and the expertise inherent in your content to your learners. The mode of delivery is secondary. Use the time you are together on Zoom effectively and make sure you are in control fo the agenda to ensure everyone has the best experience.

Want to read more about how to move online? Read more here.


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A little bit about VidVersity.

There are plenty of video editing platforms on the market but here at VidVersity we have created an end to end solution from capture, upload, easy editing and the ability to add interactions and a range of ways to deliver to your clients. Our key focus is ease of use so anybody can use it and a produce a high quality end product.

To find out more contact us at:

1300 928 090

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